The course of action here refers to the information that you, as the client will need, to do your own field preparation as well as to empower you to make an informed choice when placing your taxidermy order. The info below is updated regularly or can be downloaded for free (see the link below).
This document will provide you with complete details regarding our pricing, payment methods, mounting descriptions and illustrations, our ordering information as well as permit and shipping details. We make it our ultimate goal to ensure that you receive your trophy in an excellent condition and ready for immediate display.
Please give me an opportunity to thank you for your consideration in using Game Over Taxidermy to process your valued hunting trophies. Please be assured of our best service and quality workmanship at all times. Explained hereunder is a short clarification of the taxidermy process and the procedures taken to successfully process your order from the time Game Over Taxidermy receives your trophies until they are delivered to your residence.
As per arrangement between Game Over Taxidermy and your outfitter, Game Over Taxidermy will either collect your trophies at your outfitters trophy preparation facility or your outfitter will deliver your trophies to our facility.
Upon arrival at our premises your trophies will be booked into our taxidermy system, which is our custom made production software system. As soon as your order has been captured on the system, Game Over Taxidermy will forward you a quotation and a request for all the required information such as, trophy instructions, directions, etc. As the client you will need to confirm your Taxidermy order by providing all the necessary information and confer a 50% deposit. After receipt of your instructions, Game Over Taxidermy will forward you an itemized tax invoice. Please note that you will have the choice/opportunity to make payment of the deposit only once you have arrived back at home, and thus you will not be required to make payment immediately after we have taken receipt of your trophies.
Payments can be made via electronic wire transfer (preferred), cash, travelers cheques and credit cards. No cheques will be accepted. Internet banking or deposits will not be possible, since your bank will need written confirmation from you to transfer the funds. In case of travelers cheques, please ensure that your own name and address is reflected on the travelers cheques provided.
After receipt of your confirmation the trophies will be placed into production, which will take approximately three to four months. Please note that your delivery date will only be calculated from the time we have received both your confirmation and the 50% deposit. Regular updates will be sent to you via e-mail to keep you informed about the progress of your order.
Once your trophies have been processed in full they will be packed and crated. The crates as well as the crate sizes will be presented to three reputable shipping agents in order to obtain the best shipping quote to your nearest port of entry. The shipping costs as well as the final taxidermy payment will be forwarded to you for review. The full and final embursement on your taxidermy work as well as the shipping costs will be payable to Game Over Taxidermy, unless instructions indicate for payments to by made to another organization or agent. However, please note that by making only one payment, you will be saving on banking fees.
The chosen shipping agent will subsequently bill Game Over Taxidermy for the shipping costs incurred for the transport of your trophies from South Africa to your closest port of entry, or as indicated on the shipping invoice. As soon as the final taxidermy payment and shipping bill has been settled in full, your trophies will be released to the shipping agent to be transported to your designated clearing agent (or customs broker) at the applicable port of entry. If you do not have a designated clearing agent, Game Over Taxidermy will be able to appoint or recommend a reputable clearing agent on your behalf. The clearing agent will then contact you in order to obtain a Power of Attorney from you as well as any other relevant information which might be required. All clearing fees at the port of entry as well as the delivery charges will be for the sole account of the client, where relevant.
Game Over Taxidermy can provide a full Dip and Pack service to clients, who prefer to have their trophies prepared or processed by their local taxidermists.
Dip and Pack shipments can only be sent to a USDA approved facility such as a USDA approved taxidermy or tannery. For more information, please go to www.aphis.usda.gov/NCIE/query-app-estab.html.
As the client you will need to confirm your Dip and Pack order by verifying that all the items on the invoice are accounted for and also by conferring the full and final payment in advance. Payments can be made via electronic wire transfer (preferred), cash, travelers cheques and credit cards. No cheques will be accepted. Internet banking or deposits will not be possible, since your bank will need written confirmation from you to transfer the funds. In case of travelers cheques, please ensure that your own name and address is reflected on the travelers cheques provided. After receipt of your confirmation and payment, the trophies will be placed into production, which will take approximately three to four months. Regular updates will be sent to you via e-mail to keep you informed about the progress of your order.
After the completion of your trophies, Game Over Taxidermy will deliver your Dipped and Packed trophies to a designated shipping agent in South Africa. The shipping agent will contact you with regards to the shipping bill and to confirm all the relevant information.
The shipping agent will then send your shipment as well as all the necessary legal and export documentation to your designated clearing agent (customs broker) at the appropriate port of entry. If you do not have a designated clearing agent, Game Over Taxidermy will be able to appoint or recommend a reputable clearing agent on your behalf. The clearing agent will then contact you in order to obtain a Power of Attorney from you as well as any other relevant information which might be required. All clearing fees at the port of entry as well as the delivery charges will be for the sole account of the client, where relevant.
Your local clearing agent (or customs broker) will approve or clear your trophies along with your country’s Customs Department, Conservation Body and Veterinary Department, in order to conclude the legal importation of your trophies.
CITES Import Permits are the sole responsibility of the client. Please note that CITES Import Permits are only valid for one year and that you need to contact your local conservation body to apply for these permits. Your clearing agent can also assist you in applying for these permits. The original permit/s will be requested by your clearing agent when approving or clearing your trophies in your country or origin. Copies of your permits must be faxed to Game Over Taxidermy in order to submit an application, obtain and/or reapply for CITES Export Permits from South Africa. Please note that all CITES Export Permits will by applied for by Game Over Taxidermy.
Game Over Taxidermy© (Reg No: 2010/039651/23) Members: Kwet vd Merwe, Herman Posthumus & Jack Maritz
Tel: +27 (0) 79 117 4724, E-mail: firstname.lastname@example.org, Kimberley, Marrick, South Africa, 8301
As the client, you will be solely responsible for the Dip and Pack services of the trophies as well as the documentation fees in your country of origin. These are usually payable after your hunt or before the trophies are released for shipment to South Africa. All importation fees (such as shipping costs, documentation fees, irradiation fees and delivery fees to Game Over Taxidermy) are to be paid in full along with the taxidermy deposit.
Please note that funds have to be transferred in the currency stated on your invoice and must be paid into the account as indicated on the statement. Please do not make any payment in South African Rands. All credit card payments will be subjected to a 5% transaction fee. Internet transfers or deposits will not be accepted, since your bank will need written confirmation from you to transfer the funds to a foreign country.
* Please see the PDF download below for illustrations and examples.
* Please see the last page of the PDF download, complete this form and sent/ email back to us.
Download the client sheet to view more information, trophy positioning examples, and more.